City of Union City Request for Proposals From Individuals or Firms Interested in Serving as “Planning Consultant for Land Use Ordinance” to the City of Union City For the Period
July 1, 2017 through June 30, 2018

Introduction

    Pursuant to the Fair and Open Process described under N.J.S.A. 19:44A-1, et seq., the City seeks Request for Proposals (“RFP”) for the position of “Planning Consultant for Land Use Matters for the City of Union City for a contract period beginning on July 1, 2017 and ending June 30, 2018.  All candidates are required to comply with N.J.S.A. 10:5-31 et seq and N.J.A.C. 17:27 et seq. as amended.  (Affirmative Action).  The successful candidate must have significant experience and expertise in analyzing, drafting and interpreting land use law. The candidate must be a professional planner in the state of New Jersey   The successful candidate will provide the City with services related, but not necessarily limited to:

1.    Providing technical assistance in the implementation of Land Development ordinance in Union City;

2.    Attending regular and special meetings of the Commissioners with regard to land use matters;

3.    Assist the City in interpretation of the City of Union City land use law; and

4.    Any other matters as directed by the City.

5.    The vendor shall provide monthly billing statements that include a brief statement showing the original amount of the Contract, any increases established by amendment to the Contract, the amount previously billed under the Contract, and the total amount of unbilled funds remaining available under the Contract, and the total amount of unbilled funds remaining available under the Contract after deduction of the most recent amount billed.  A copy of each billing statement shall be made available to the State Fiscal Oversight Officer upon request.  
Each candidate shall submit proof of business registration with the New Jersey Division of Taxation (P.L. 2004, C.57).

Professional Information and Qualifications
    Copies of this standardized submission requirements and selection criteria are on file and available from the Office of the City Clerk.  Each interested candidate shall submit the following information:

1.    Name of firm or individual;

2.    Address of principal place of business and all other offices and corresponding telephone and fax numbers.  Please note specifically which consultants will be assigned to work with the City;

3.    Description of candidate’s education, experience, qualifications, number of years with the firm and a description of their experience with projects similar to those described above;

4.    Experience related to municipal planning;

5.    At least four (4) references, three (3) of which must have knowledge of your service to public entities;

6.    The candidate’s ability to provide the services in a timely fashion (including staffing, familiarity and location of key staff);

7.    Cost details, including the hourly rates of each of the individuals who will perform the services and the time estimates for each individual, all expenses, and where appropriate, total cost of “not to exceed” amount;

8.      Any other information which the interested firm deems relevant;

9.    Statement of corporate ownership (c.52:25-24.2);

10.    Disclosure of Investment Activities in Iran Form (c. 52:32-55, et seq.); and

11.    Statement, see attached, executed by a corporate officer, member, partner or   sole proprietor certifying that there are no prior or pending ethics complaints against them or their company.


Selection Criteria

    The selection criteria used in awarding a contract or agreement for professional services as described herein shall include:

1.    Qualifications of the individuals who will perform the tasks and the degree of their respective participation;

2.    Experience and references;

3.    Ability to perform the task in a timely fashion, including staffing and familiarity with the subject matter; and

4.    Cost competitiveness.


Submission Requirements

Sealed RFPs will be publicly opened by the Union City Clerk in his offices at Union City Hall, 3715 Palisade Avenue, Union City, at 2:30 p.m. on June 14, 2017.  The RFP must be received no later than 3:45 p.m. on June 13, 2017 by:

Erin Knoedler, Deputy City Clerk
City of Union City
3715 Palisade Avenue
Union City, New Jersey 07086

Please submit one original and two (2) copies of the RFP.  Use white 8 ½” x 11” paper.

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